2nd Circular

Ladies and gentlemen, dear colleagues,

As we previously reported, the ICTA International Standing Committee and the Polish Organizing Committee of the 17^th ICTA received a large number of applications, from which they selected over 120 papers to be presented at the 17^th International Congress of Turkish Art in Warsaw, 2023. The selected papers represent all the research topics that we indicated in the 1^st Circular for discussion for the participants of the Congress. We are looking forward to welcoming the authors who will present their papers, as well as all those scholars, experts and museum professionals who are interested in Turkish art in various aspects.

1. Dates and venues

The Congress will start afternoon on the 18^th of September 2023 with an opening ceremony and reception hosted by the Museum of King Jan III’s Palace at Wilanów, Warsaw. During the next three days (19^th-21^st of September) the working sessions will be held at the Old Library of the University of Warsaw which is located at the centre of the University’s Campus in Warsaw. The Congress sessions will be divided into 3-4 thematic panels parallelly held each day.

The University of Warsaw campus is located in the very center of Warsaw (address: Krakowskie Przedmieście 26/28 Str., Warsaw). The Museum of King Jan III’s Palace at Wilanów is located about a 30-minute drive south of the Warsaw city center (address: Stanisława Kostki Potockiego 14/16 Str., Warsaw). If it is necessary to transfer Congress participants between the University campus and the Museum of King Jan III’s Palace at Wilanów , a round-trip bus transfer will be arranged.

2. Tentative framework schedule of the Congress

The tentative schedule of the Congress is as follows:

18^th of September 2023; Museum of King Jan III’s Palace at Wilanów, Warsaw (address: Stanisława Kostki Potockiego 14/16 Str., Warsaw):

• hour 2 PM – start of registration of participants,
• hours 3 PM- 8 PM opening ceremony, reception and visiting the exhibition in the Museum of King Jan III’s Palace at Wilanów, Warsaw

19^th of September 2023; Old Library of the University of Warsaw (address: Krakowskie Przedmieście 26/28 Str., Warsaw):

• hour 8 AM – start of registration of participants,
• hours 9 AM-11 AM: Congress sessions,
• hours 11 AM-12 AM: study visits to Ottoman collections in Warsaw (National Library),
• hours 12 AM- 2 PM: lunch break,
• hours 2 PM-6 PM: Congress sessions,
• hours 6 PM-9 PM: dinner reception in the Museum of King Jan III’s Palace at Wilanów (Villa Intrata)

20^th of September 2023; Old Library of the University of Warsaw (address: Krakowskie Przedmieście 26/28 Str., Warsaw):

• hours 9 AM-11 AM: Congress sessions,
• hours 11 AM-12 AM: study visits to Ottoman collections in Warsaw (National Archives),
• hours 12 AM- 2 PM: lunch break,
• hours 2 PM-6 PM: Congress sessions,
• hours 6 PM-9 PM: dinner reception in the Museum of King Jan III’s Palace at Wilanów (Villa Intrata)

21^st of September 2023; Old Library of the University of Warsaw (address: Krakowskie Przedmieście 26/28 Str., Warsaw):

• hours 9 AM-11 AM: Congress sessions,
• hours 11 AM-12 AM: study visits to Ottoman collections in Warsaw,
• hours 12 AM- 2 PM: lunch break,
• hours 2 PM-6 PM: Congress sessions,
• hours 6 PM-9 PM: dinner reception in the Museum of King Jan III’s Palace at Wilanów (Villa Intrata)
• hours 5 PM-6 PM: plenary closing session

3. Post tours

As we informed in the 1^st Circular, interested participants after the Congress will have opportunity to visit museum exhibitions in Krakow presenting Ottoman art in  the culture of the Polish-Lithuanian Commonwealth, and Polish-Lithuanian Tatar settlements in Podlasie region (north-eastern Poland) on September 22 (Kraków) and September 23 (Tatar villages).

In Krakow, we plan to visit the exhibition at the Wawel Royal Castle dedicated to Islamic art, presenting, among others, collection of imperial Turkish tents from the 17^th century, and the recently opened Crown Treasury, which presents e.g. Ottoman-Polish ceremonial equestrian equipment. We will also visit the Princes Czartoryski Museum with re-arranged permanent exhibition presenting e.g. splendid Ottoman armaments. The full-day tour will start and end in Warsaw (September 22).

The next day’s tour will be dedicated to the phenomenon of the Polish-Lithuanian Tatars cultural heritage. We will visit historic wooden mosques and cemeteries from the 17^th century, in the Tatar villages of Bohoniki and Kruszyniany in Podlasie founded by King Jan III Sobieski. Participants will have opportunity to learn about Tatar manuscripts, inscriptions, history as well as culinary traditions preserved since the times of emigrants from the Golden Horde. The full-day tour will start and end in Warsaw too (September 23).

Organizational details of the both post tours will soon be available on the Congress website, including links to the tour operator who will arrange the transfers. Participants cover the costs of transfers (which we expect it to be affordable) and meals themselves.

4. Registration of participants of the Congress

Registration is necessary to participate in the Congress.

All authors selected to present their papers are requested to confirm their participation in the Congress by April 10, 2023 at the latest in order to register. The same applies to those who intend to participate in the Congress without presenting a paper.

Above confirmation should include an e-mail address to which further correspondence and notifications of new information posted on the Congress website will be sent. Participants are also requested to provide their current academic degree and institutional affiliation.

In the above confirmation, participants are also asked to notify whether they plan to be present at the ceremonial opening at the Museum of King Jan III’s Palace at Wilanów on September 18, 2023, or whether they will participate in the Congress only in the following days.

Registration of participants upon arrival will start at 2 PM on September 18, 2023 at Museum of King Jan III’s Palace at Wilanów and will continue the next day from 8.00 AM at the Old Library of the University of Warsaw.

5. Accomodation

For accommodation, some hotels with special rate for the Congress will be soon listed on the website of the Congress. Beyond this, you will be able to find other hotels through searching online booking sites.

The University campus is located in the very center of Warsaw. The Museum of King Jan III’s Palace at Wilanów is located about a 30-minute drive south of the city center. When it is necessary to transfer Congress participants between the University campus and the Museum in Wilanów according to the Congress schedule, a round-trip bus transfer will be arranged.

6. Costs and Congress fee payment details

The Congress fee (see below) covers the costs of catering and lunches during the Congress sessions, receptions, handouts and transfers between the Congress venues arranged by the organizers.

The costs of travel, accommodation, visas and other costs of participation in the Congress are covered by the participants.

Despite inflation in 2022, the important financial support of both host institutions, Museum of King’s Jan III’s Palace at Wilanów and University of Warsaw, allowed us to maintain the Congress fee at the level declared in the 1^st Circular.

The Congress fee, as announced before, is 150 € (80 € for students) payable before 15^th of June 2023 (200 € after this date). The payment of the Congress fee should be made by bank transfer. We can’t accept card payments.

Please inform us by e-mail as soon as the transfer is executed, attaching the confirmation of the transfer.

Please, find below the details for the payment of the Congress fee:

ATTENTION – the bank transfer purpose must be described precisely as follows: “ICTA fee for … [here indicate the participant’s name and surname]”

At the participant’s request, the University of Warsaw will issue an invoice in the amount of the Congress fee paid. Please, request your invoice before the payment is executed. The invoice request must contain all the recipient’s data necessary to issue the invoice (name and surname [institutional or personal], registered office address with country and postal code, tax identification number). Please, be aware that an invoice cannot be issued if the data is incomplete. Invoices cannot be issued later than 3 months from the date of payment.

7. Max van Berchem Foundation support for young authors

Young scholars up to the age of 35 can apply for financial support from the Max van Berchem Foundation.

All those who intend to apply for support to the Max van Berchem Foundation are requested to inform us immediately, no later than March 12, 2023, by e-mail (at our e-mail address: icta17@17icta.com), indicating their age, current position and academic degree.

Subsequently, those applicants who will meet the requirements of the Max van Berchem Foundation will be asked to submit their applications using the form that we have attached to this 2^nd Circular.

8. Visas

Participants who do not have a valid Schengen visa, will need to apply for one in due time. Please consult visa information on the website of the Embassy of the Republic of Poland in your country.

For those who will apply for a visa and will need an invitation for this purpose, we have attached to this 2^nd Circular an invitation form that they will need to complete and submit to the Congress email address. (The personal data Controller of the processed data included in these invitations will be the University of Warsaw; the information clause you will find on the Congress website.)

9. Health insurance

EU-residents: European Health Insurance Card (EHIC) – access to public healthcare provided in Poland at a reduced cost, and in some cases free of charge.

For more see: https://www.poland.travel/en/plan-your-trip/about-poland/health

Non-EU residents are advised to arrange appropriate health insurance ahead of travel.

10. Further contact and information

Further contact and information will be provided to participants in the next e-mails and via the official website of the Congress, which will be launched soon. It will display subsequently all organizing details, including the tentative program of the Congress.

Therefore, please follow the e-mail messages regarding the Congress. Notifications about new information posted on the website will also be sent.

If you need to update your personal information, as e-mail address, affiliation or academic degree, etc., please let us know as soon as possible. The same applies if you need to update the abstract of your paper selected to be presented, before it is printed in the book of abstracts. 

We are looking forward to welcoming you to the Congress in Warsaw, in September 2023!

Yours sincerely,

Andrzej Drozd
Head of the Polish Organizing Committee of the 17^th ICTA